In a perfect world, creative people would spend 100% of their time doing what they love: They write, design, film, build, and create! However, this isn’t the reality for most creatives. In an actual workplace there are feedback, client requests, edits, and meetings on top of meetings. In the end some people don’t even have enough time left to actually be creative. What’s the solution to this?
Ok, now before we go into the plan of action we must change the perspective we perceive. If creative intellects and clients continue to look at a job as their own masterpiece, nothing is going to get done and no one is going to be happy with the end result. When expectations are set from the very beginning and visibility is clear throughout the project cycle, there are no surprises and feedback is simple and direct. It’s the gold standard for any project life cycle.
If you are a creative and supposedly you are a project manager whether you like it or not. Change your perspective and take action by adopting a project management tool with the following:
Track your files.
Sending files over email is highly outdated and messy . If you have a million files named “report_compile(1)” in your work folder, you know what I’m talking about. Over email, it’s difficult to keep track of the latest versions of files and graphics. When searching for a PM tool, file versioning makes it easy to always have instant access to the latest version. Archiving files in a PM tool also makes it easy to retrieve documents quickly for clients without digging through email threads.
Faster than mail – Instant Communication
The ability to communicate in real time helps keep feedback consistent and up-to-date. When changes are requested to a project last minute because a key stakeholder was left out of an email thread, the whirlwind of blame and accountability erupts with a bang and everyone has to rush to implement new feedback before the deadline. With a Private Messenger tool, everyone is shared on the project from the beginning, so stakeholders can follow the project cycle and make sure everything is running smoothly (and to their liking).
Compared to popular Instant messengers like whats app, Telegram, hangouts, etc. It is always wise to use a custom made application made for the organisation. It will be more home brewed for the company suited for your employees and most of all secure.
SeeHash has created many first class applications for organisations, interested in getting one? contact us.
Integrated Proofing & Approvals
Sending design iterations to clients via email is just not effective. Creatives have their own design tools, and some clients never know what they want until they see what they don’t want. Plus, describing changes like “the red box in the left upper-hand corner needs to be brighter” can be misinterpreted and confusing to designers. With the right tool, clients will be able to leave edits and make comments directly on the file itself in that project without having to understand how to maneuver a design tool. Providing feedback directly on the design also eliminates those lengthy descriptions about where the edits need to be made in the first place.
Maximize productivity, re-usability is the key. If you have a new client process (or are in desperate need of one), adopt a PM tool that has workflows and templates that you can tailor to meet your process needs. Understanding where a project is at all times will not only ease your mind but provide reassurance to the client that you’re on top of your work. Templates will help cement the processes that are currently working for you and make it quick and easy to complete recurring tasks.
The Swiss Army Knife for Project Management
Having software tools for different purpose is a good thing but we always need a more composite tool that will charter to all our needs. Individual Management can be improvised but on a team we need to interact with all the members seamlessly, work out routines and efficiently complete your work. To achieve this in the industry many people prefer using ERP (Enterprise Resource Planning) and/or CRM (Customer Relationship Management) software.
Inorder to get the best ERP or CRM software it is wise to enlist the services of a well know experienced company like SeeHash. We will build custom software tailored to the user’s need. Contact us to get started. Mail us at: firstname.lastname@example.org or follow this link.
What are some challenges you’ve faced in managing creative projects?
Share your challenges with us, and how you were able to eventually solve (or not solve) the problem. Are you ready to start thinking like a Project Manager?